August 18th, 2010
If you’ve called a customer using your home phone or cell phone, then you’ve probably had them call you back on that same phone number — they just redial the caller ID left on their phone. Suddenly your personal phone is your new “business” number. It’s like having people visit your home when they should be going to your office or store. What a pain. But all is not lost. By using Virtual PBX, you have a way to show your company phone number on outbound calls without having to reveal the number from which you’re calling. Convenience and privacy all in the same call!
This feature is called “Virtual Calling Card”. It’s perfect for calling from a cell phone, a friend’s house, a hotel, or even a pay phone…if you can still find one that works! And you don’t need to keep track of special code numbers and dialing strings – you just dial yourself. This feature is accessed by logging into the phone system over the phone. Some of our customers are unfamiliar with this feature or think it’s harder to use than it really is. Truthfully, it does take a few steps — call into your Virtual PBX phone number, press #, enter your extension number followed by #, then enter your phone password follow by #. Realistically, all of that can be accomplished via a speed dial on your phone. There is an alternate way to log into your phone system by pressing the CallBack button on the Call Routing tab.
Once you are logged into the system over the phone, you press 3 to make an outbound call. The system will ask you to enter the phone number you wish to dial. That’s all there is to it. Once you enter the phone number, the system will dial, showing your Virtual PBX phone number as the caller ID to your call recipient. So not only is this convenient, but it’s also secure as you’re not showing your personal phone number when you call your customers, vendors, or contacts.
You do need to make sure that your system is set to show your Virtual PBX phone number on outbound calls. This is the default setting, so unless you changed it, it should be fine. That setting is edited under the Advanced Configuration settings of the Auto-Attendant.
Also, if you have multiple Virtual PBX phone numbers, you can show any one of those on your outbound calls. A beautiful thing! Just make sure to dial into the system using the number that you want to show on your caller ID. So this feature is not just convenient and secure, but also flexible!
So now you and your personnel use your Virtual PBX to make a bunch of outbound calls. How do you know who called whom? You can track all of your outbound calls using the Extension Outbound Call Report. This report shows the date, time, extension numbers, extension owner caller ID, duration of the call, and the phone number of the party dialed. This is a great report if extension owners use the Virtual Calling Card feature to make customer call backs to customers or vendors. It’s great detail, but it’s also great for accountability.
With the Virtual Calling Card feature from Virtual PBX, not only can you show whichever Virtual PBX company phone number you wish in the caller ID when you make your outbound calls, but you also get the satisfaction of NOT having your personal contact phone number show up on caller ID displays of your customers, vendors, and business contacts. It’s convenience, flexibility, and personal protection at the same time.